Graduate Student Association
(Prepared November, 1986, Finalized March 5, 1987 - Revised September 13, 1994, November 12, 1998, April 6, 2000)
Article I - Name
The name of this organization shall be The New York Medical College Graduate School of Basic Medical Sciences Graduate Student Association (BMS-GSA).
Article II - Purpose
1. To provide a means of communication between individual graduate students and a forum for the discussion of mutual problems.
2. To provide an instrument through which graduate students can express to the administration their reactions to policies and conditions of the College.
3. To provide a vehicle through which graduate students can participate in the formation of the policies of the College.
4. To provide information regarding services or assistance to graduate students, where possible, that would not otherwise be provided by the College.
Article III - BMS-GSA Membership
Each paid member shall have one vote at all general membership meetings.
Article IV - Officers, Representatives, Meetings, and Election Procedures
Section 1. Departmental Representatives
There shall be two (2) representatives for each of the Basic Medical Sciences' Graduate School departments: Biochemistry and Molecular Biology, Cell Biology and Anatomy, Experimental Pathology, Microbiology and Immunology, Pharmacology, Physiology, and Basic Medical Sciences. Three (3) of these representative positions shall be available for the evening Masters degree program division. One representative from each department must attend all meetings.
Section 2. Officers
Officers shall be chosen from among the matriculated student population and shall serve as President, Vice President/Research Forum, Vice President/Social Events, Treasurer and Secretary. Their term should not be less than one semester nor exceed one year (two consecutive semesters) unless re-elected.
1. General membership meetings for all BMS graduate students must be called at least once each semester.
2. Upon written petition by any member of the Association to the Representatives, a general membership meeting shall be called within two (2) weeks.
3. Announcements for all meetings shall be distributed to department representatives and be posted on the bulletin board outside the Graduate Student Office in the BSB Building by the secretary.
4. Departmental representatives and Officers have the responsibility to meet monthly and discuss topics for consideration by the general membership. This group will be hence named The Executive Council of the Graduate Student Association. At each meeting, quorum is at least one representative from each department or an attendance of seven representatives. At such meetings, each member has one vote on any motion. A plurality wins.
Section 4. Term of Office and Elections of Representatives
1. Selection of two (2) departmental representatives shall be made by the graduate students of the respective departments once a year, or as needed should the present representative step down.
2. If greater than two people wish to be representatives for a particular department, nominations for representatives will be taken and voted on at the beginning of the academic year. The choice of representative will be determined by a majority of votes cast. This shall be presided over by the previous year's representatives.
3. Any representative stepping down from duty must notify the other departmental representatives.
Section 5. Term of Office and Elections of Officers
1. Nominations for the positions of all officers shall be made by a member of the graduate school, at an open general meeting, at the end of the spring term for the following academic year. No absentee nominations are accepted. This meeting will be presided over by the current year's officers.
2. Election of Officers shall be held two weeks after nomination at a general meeting by paper ballot distributed to all graduate students. This shall be run by the current year's officers.
3. Any officer stepping down from duty must notify the other officers.
Article V - Duties of Officers and Departmental Representatives
It shall be the duty of the President to call and preside over all meetings and elections, to appoint representatives to faculty and administrative standing committees, to attend Graduate Faculty Council meetings, to attend the meeting of the Board of Trustees, to meet, when necessary, with the Dean, faculty and administration, and to report all business at GSA meetings.
2. Vice President/Research Forum
It shall be the duty of the Vice President/Research Forum to organize and oversee the organization of the annual Graduate Student Research Forum, including all aspects of public relations.
3. Vice President/Social Events
It shall be the duty of the Vice President to organize and oversee all social activities regarding the GSA, including all matters of public relations with exception to the forum. It shall also be the duty of the Vice President to oversee an annual GSA community service project.
It shall be the duty of the Treasurer to oversee the finances of the GSA including all matters of fundraising concerning, but not limited to, the Annual Research Forum.
It shall be the duty of the Secretary to make a written record of the business addressed at all general and executive committee meetings and to distribute such information to the departmental representatives. The secretary is also responsible for the production (one/semester) and distribution of the GSA newsletter (Out of Touch) as well as keeping the GSA WebPage up to date.
It shall be the duty of the Departmental Representatives to attend all meetings and elections, or ensure that one representative from their respective department is at all meetings. Representatives are responsible for providing departmental representatives for the following year. The representative shall communicate all GSA matters to the graduate students in their respective departments.
It shall be the duty of the Library Representative to meet with the library staff and attend meetings, at the request of the library staff, to discuss library issues concerning the graduate students. The representative shall communicate all matters to the GSA. This representative is also responsible for keeping all GSA materials on reserve in the library current and in order (e.g. old exams, and course evaluations). This representative, with the approval of the Dean, will serve on the Library and Academic Service Committee.
It shall be the duty of the International Student Representative to meet with the Department of International Students and Scholars on issues concerning our international student population. It shall also be the duty of the representative to hold one annual meeting of the international students to discuss the concerns of these students. The representative shall communicate all matters to the GSA.
The Library and International Student representatives can be, but are not limited to, an Officer or Departmental Representative. The representative must be a matriculated student.
Article VI - Non-member Representation
Faculty and administration of New York Medical College's Graduate School of Basic Medical Sciences may be invited to attend general membership meetings. None shall, however, have a vote but may speak to the membership after recognition from the floor by any of the departmental representatives.
Article VII - Separation of Basic Medical Sciences from Health Sciences Graduate Student Association
The organization, The New York Medical College Graduate School of Basic Medical Sciences Graduate Student Association (BMS-GSA), is a separate organization from that of the Graduate School of Health Sciences Student Association (GSHS-GSA), the Student Senate serving the medical students, or any other student association at New York Medical College.
Article VIII - Amendments to the Constitution
1. All proposed amendments to the Constitution must be sponsored by a minimum of three (3) members of the Association and submitted in written form to one of the six departmental representatives.
2. It shall be the duty of the departmental representatives to distribute copies of the proposed amendment(s) without change to each of the other departmental representatives for their distribution to the general membership.
3. Two (2) weeks after submission, the representatives shall call for a general membership meeting at which time the amendment(s) shall be considered.
4. Ratification of amendment(s) shall occur by open vote and by final majority approval by the six departmental representatives.