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FACILITIES - HOUSEKEEPING, SETUPS, & MOVING

Along with responding to the College’s various maintenance and operations concerns, Facilities is also responsible fro coordinating our contracted housekeeping and moving services.

HOUSEKEEPING

According to our contract, the housekeeping staff is responsible for general cleaning, garbage and recycling removal daily, unless otherwise instructed by the Facilities department. The housekeeping staff also removes the regulated medical waste containers and delivers empty replacement containers upon the request of lab (contact x4588 or 4572 to request replacements).

Any cleaning beyond the contracted services is subject to an extra charge. This includes rug shampooing, large garbage (equipment) removal or special cleaning requests.

The schedule below is a limited description of the contracted cleaning services by area and the frequencies to be expected campus wide. For more extensive details, contact the Facilities Department.

HOUSEKEEPING CLEANING FREQUENCIES

SERVICE

FREQUENCY

CLASSROOMS, CONF. ROOMS, OFFICES, AUDITORIUMS

LABS, COMPUTER AREAS, COPY ROOMS

Vacuum traffic lanes and Lobbies

daily

Vacuum office and cubicles wall to wall

weekly

Sweep/vacuum interior stairways

weekly

Dust furniture surfaces

twice weekly

Damp clean desks, chairs

bi-weekly

Dust/clean countertops & Tabletops

daily

Wipe Clean telephones

leave to individual

Dust chair legs, desk sides, knee wells, pedestals

monthly

Dust/vacuum upholstered furniture/clean legs and trim

quarterly

Dust surfaces of water coolers and water bottles

weekly

Permanent surfaces damp wiped/washed

as needed

Entrance & interior metal wood and other trim dusted and spot cleaned

weekly

Entrance and interior glass doors spot cleaned

daily

Clean white boards/blackboards

daily

Clean wood surfaces including wall panels, columns, and convector

covers removing finger marks

quarterly

Painted surfaces spot cleaned

as needed no less than weekly

Clean all air conditioning louvers, grills and areas not reached nightly

quarterly

HAND DUST - window sills, pictures and frames, counters, radiator cvrs,

ledges and shelves up to six feet, coat racks and trees, baseboard and

moldings, lamp shades, chairs, horizontal and vertical surfaces

monthly

Wash Formica surfaces

weekly

REMOVE DIRT, FINGERPRINTS, Etc. from

Walls, door jambs, stops, push plates and kick plates, panel boxes,

fire extinguishers, cabinets and fire hose cabinets, horizontal and vertical

surfaces not reached during nightly cleaning, glass partitions, display

cases, leather and vinyl backs, seat cushions, arms damp wiped,

spot clean walls

monthly

Dust/vacuum behind all furniture close to walls not easily reached

quarterly

ENTRANCES, LOBBIES, RECEPTION AREAS AND CORRIDORS

Floor and wall mounted light fixtures dusted

weekly

Elevator tracks and saddles vacuumed

monthly

Elevator tracks and saddles scrubbed

monthly

Dust interior of fire closets, extinguishers, hoses and wall brackets

quarterly

Wash vertical surfaces of corridors and elevator lobbies

quarterly

Wash walls in elevator corridors

monthly

LOUNGES, LIBRARIES, FOOD SERVICE AND SEATING AREAS

Vacuuming and mopping

daily

Vertical and horizontal surfaces spot cleaned

weekly

Painted surfaces spot cleaned

weekly

Wash formica surfaces

nightly

Vacuum and spot clean all fabric upholstered furniture, hand dust and

wipe sills and convectors, dust movable wall panels, spot clean as req

weekly

Dust vacuum and spot clean all carpeted covered surfaces

nightly

Clean all wood surfaces, including wall panels, columns and convectors

monthly

Should you have any questions regarding the housekeeping schedule, please contact: Wernel Martinez via email: Wernel_Martinez@nymc.edu or by phone at: 914-594-3670

SET UPS

The Housekeepers will make classroom/lobby setups and arrange room partitions as requested through room reservations or by contacting Facilities at ext. 4588 or 4572. It is important to put in the requests through work orders well in advance of the need. The partitions in the classrooms of the School of Public Health and the Mods of the MEC should not be moved by anyone other than someone from Housekeeping or Facilities by request to avoid possible injury and damage.

MOVING

Any request to move/discard items is subject to a departmental charge (contact Facilities at x4588 or 4572 for fee schedule). This involves discarding equipment or large garbage, movement of items to and from storage, movement of audio-visual equipment and moving furniture from room to room. Any lab equipment has to be cleared by Environmental Health and Safety prior to being moved.

All moves must be scheduled 24 hours in advance.

To best ensure that your request is handled properly, there are a few steps to follow.

Please complete the on-line Work Order Request Form.

Please make sure that all information is provided on the form. Failure to provide all information will delay your request. PLEASE INCLUDE AN ACCOUNT NUMBER. All housekeeping requests require an account number, as the cleaning service is an outside contractor.

Facilities Management will confirm that your request was received via return email to requester with confirming details of your reservation. If confirming email is not received within 3 days of submittal, please contact the Facilities Control Center at x 4588 or 4572.

Please be reasonable in your expectations. {Asking that your rugs be shampooed in an hour or requesting 45 chairs for a room this afternoon is not feasible.} Housekeeping, set ups, and moving requests need to be scheduled in accordance with the daily cleaning schedule. Please, if you have any questions, call Facilities Management at 914-594-4588, and discuss the appropriate time line for your request.


 


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