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Human Resources - Staff, Organization and Responsibilities

Human Resources
Staff and Responsibilities
2014 Open Enrollment Process
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and Procedures Manual
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Phone: 914-594-4560
Fax: 914-594-4309

  Human Resources & Support Services

Associate Vice President
Peter M. Brown

EXT. 4533
Human Resources, EHS, Security, Mailroom & Receiving,
Contract Services: Bookstore, Cafeteria

Human Resources Assistant
Jackie Vollrath
Ext. 4560
Responsible for Front Desk (Inquiries, Appointments)
Schedule & Coordinate New Hire Orientations, Physicals,
Benefits & Safety Classes (for Employees and Volunteers)
Manage attendance log for all Safety Orientations
Oversee Program for Security ID Badges for Employees
I-9 Form Collection and Completion, Collection of Updated Tax Forms
Schedule meetings for Department Managers
Maintain & Order Department Office Supplies
Employment Verifications; Administrative Support Backup
Special Projects: Identity Theft, Employee Recognition, Open Enrollment

Administrative Coordinator
Jennifer Manzoeillo
Ext. 4463
Departmental & Benefits Open Enrollment Administrative Support
Temporary Personnel Placement (Agencies/Recruitment)
Process Department Invoices, Check Requests & Purchase Orders
Support Employee Recognition, Sexual Harassment Programs
Coordinate Training Programs and Department Meetings
Process Term Notification and WMC Letters to Doctors
Support other activities of the Human Resources Dept, including PeopleSoft
Backup for Front Desk Coverage & Support, Employment Verif.
Develop & maintain HR Social Media Site, including Facebook

Director Human Resources
Theresa Gelchie
Ext. 4563
Benefit Planning & Analysis/Legislative Compliance
Health & Welfare Administration
TDA/Pension Administration
Retirement Counseling
Workers’ Compensation/STD & LTD Administration
Family Medical Leave

Benefits Administrator
Joseph Scalone
Ext. 4427
Tax Deferred Annuity Plan & After Tax Savings Administration
Retirement Counseling
Leave Administration (Personal, vacation, and sick)
Short-Term Disability (DB 450 Union/Non Union, Faculty)
Long-Term Disability
New Hire Orientations
Family Medical Leave Counseling
Workers Compensation/Incident Reports
Long & Short Term Disability Billing

Benefits Administrator
Peggy Scott
Ext. 4562
Benefits Administration & Counseling
Insurance Billing
Employee & Family Life Insurance Claims
Enrollment/Disenrollment
Flexible Spending Account
New Hire Orientations
Retiree/Survivor Health Benefits & Counseling
Open Enrollment Coordination

Director Human Resources
Terri Haviland
Ext. 4561
NYMC Administrative Policy Development & Implementation
PeopleSoft HR/Payroll Administration, Central Records Direction
Employee/Labor Relations; Disciplinary Action/Terminations
Compensation/Employment/HRIS Adm.
Employee Programs Adm.: Emp. Recognition,
Wage & Salary Adm.: Job Evaluations/Classifications
Legislative Compliance: Immigration/Taxes/ADA/Title VII
Performance Management Program Administration.
Sexual Harassment & Discrimination Complaint Investigation
Training & Development Programs
Immigration – Certifying Official for the College, H1B, O, Green Card

H.R.I.S. Administrator
Tom Darcy
Ext. 4559
Departmental & HR Computer Reports through HR Network
Computer/IS Trouble Shooting/PeopleSoft Enhancement/Modification
Development update of NYMC Organizational Charts
Oversee Send Word Now Program
Employee Relations Prog.-Emp.Recog./Defensive Driving/Book Fair
Reports & Check Requests for Life Ins., Personal Accident,) NYS Unemployment Claim Processing
Tuition Assistance Program Administration
Vacation/Sick Leave Department Reports; Service Bridge Date Computation
CBU Contract Increases – 1199 and Security
Update HR website for current forms (I-9, Tax Forms, etc.) and policies

Employment Manager
Alicia Parrish
Ext. 4564
Personnel Requisition Review/Approvals, Dept. Update of Job Descriptions
Employment, Recruitment and Interviewing; Salary Surveys; Temp Recruiting
Employee Counseling/Relations
Advertising and Job Postings Internal, DOL, Union & Perm
Reference Checking, Background Checking, and Applicant Tracking
Immigration advertising for PERM applications
Special Programs: Employee Recognition Program, Take Your Child To Work
Sexual Harassment Student Training
Develop & maintain HR Social Media Site, including Facebook

H.R.M.S Administrator
Elaine Muia

Ext. 3041
PeopleSoft Administration, Supervision & Procedures (PAFs, Logbook, Turnarounds);
Position Management.
Data Entry (PAF’s, Payroll, Statutory Tax Deductions, Direct Deposits, Benefits, TDA deductions, Bonds, 1199 Credit Union, Change Notices, Union Dues)
Liberty Mutual (Billing/Payroll Deductions)
E-Verify for Employment Eligibility; Employment Verifications
PAF questions & problems, administrator advisement
1199 New Hires Enrollments & COBRA notifications
Oversees/Maintains Employee Files/NRA Tax Treaty Data & Forms

Database Coordinator
Vacant
Ext. 4379
PeopleSoft Administration & Procedures (PAFs, Logbook, Turnarounds)
Data Entry (PAF’s, Payroll, Direct Deposits, Benefits, TDA deductions, Bonds, 1199 Credit Union, Change Notices, Union Dues)
Liberty Mutual (Billing/Payroll Deductions)
E-Verify for Employment Eligibility; Employment Verifications
PAF questions & problems, administrator advisement
1199 New Hires Enrollments &COBRA notifications
Oversees/Maintains Employee Files/NRA Tax Treaty Data & Forms

HR Clerical Assistant
Paul Morris
Ext. 4560
I-9 Scanning to Electronic Database
Clerical Support Assistance
Department filing & mailings
Data Entry for Tuition Remission & Special Projects
PAF Distribution to Departments
 
Key: HR = Human Resources; PAF = Personnel Action Form; LTD = Long-Term disability; TDA = Tax-deferred annuities; ADA = American with Disabilities; STD = Short-Term disability

Page updated: May 14, 2014


 


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