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School, College or Department: Research
Date Posted: Date: Sun, 20 Dec 2020 09:11:00 EST
Reports To: Vice President for Research
Status: Full-time
Location: Valhalla, NY


The position of Coordinator will provide support to the Vice President for Research for New York Medical College. They will also assist BioInc, the Manager for the Office of Research and Administrator for the Office of the Vice President for Research.


1. Executive administrative support:

Handle overall administrative operations of the department and coordinating all activities within the department including scheduling meetings and conference calls; managing offsite meetings and associated tasks (research locations, booking lodging, travel etc.); proofreading documents; preparing expense reports; provide coverage and support to leadership team as needed.  

The individual will need to be able to support the Vice President and team using all remote technologies (phone and videoconferencing). Ordering of supplies and office equipment and tracking expenditures. Review and track all invoices for payment. Handle assorted duties as needed.

Activities further divided according to the needs of: Office of Vice President for Research, and BioInc.

2. Research Administration:

Assist in processing and financial management of grant activities and adhering to deadlines; prepare research manuscripts and NIH grant applications. Proofread documents prior to submission.

3. Budgets:

Assist in preparation and management of department budget. Preparing and implementing financial plans, forecasts and budgets.

4. Handle human resources issues including monitoring salary increases, time off etc. Monitor adherence to college policies and procedures.

5. Act as liaison between the Vice President and internal/external contacts. Represent the department in college activities and committees as needed.


(A.) Education requirement: 

BA or BS required, Master’s degree preferred.

(B.) Licenses or certifications:


(C.) Technical/computer skills: 

Excellent PC knowledge - Zoom, Microsoft Word, Outlook, Access, Adobe Acrobat Pro, PowerPoint, and Excel. ERA commons is a plus.

(D.) Prior experience:  

 2+ years of executive administrative/managerial experience, with proven success supporting executives and/or a senior executive team and supervising clerical staff. Demonstrated ability to effectively and professionally interface with high level executives, clients, business associates, and employees.  Excellent attention to detail and follow-through skills.  Strong organizational skills.  Excellent interpersonal and communication skills written, verbal) to assure successful interaction with all levels of employees and external contacts. Strong multi-tasker with excellent organizational skills and the ability to prioritize and manage multiple projects simultaneously.  Experience preparing and implementing financial plans, forecasts and budgets.   Ability to manage data analyses.  Experience working with grant submissions.

NYMC is an Equal Opportunity Employer.

Touro College and University System provides equal employment opportunities to all employees and applicants for employment and is committed to ensuring a productive and non-discriminatory work environment in compliance with the Higher Education Act and Amendments, the Civil Rights Act of 1964, the Violence Against Women Act (“VAWA”), the New York State Education Law, New York Human Rights Law and other applicable laws. It is the policy of the Touro College and University System to prohibit unlawful discrimination in employment on the basis of race, religion, sex, color, national or ethnic origin, age, disability, sexual orientation, gender identity, gender, pregnancy, veteran status, or any other status protected by federal, state or local laws.

Contact Info

Human Resources Department (914) 594-2800