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Educational Coordinator

School, College or Department: School of Medicine
Date Posted: Date: Fri, 13 Nov 2020 16:15:21 EST
Reports To: Senior Director of Competency Based Assessment and Clinical Skills Education
Status: Full-time
Location: Valhalla, NY


Reporting to the Senior Director of Competency Based Assessment and Clinical Skills Education, the Educational Coordinator will provide educational and administrative support for all clinical skills programs including creating and managing curricular schedules, overseeing confidential grade reports and remediation reports, facilitating a longitudinal skills tracking program, maintaining an organized clinical skills case library, serving as the primary administrative liaison between the CSSC, faculty and students, managing the administrative needs of the Basic Life Support program, and assisting with the scheduling and management of the standardized patient (SP) pool.


Superior customer service skills as well as the ability to establish and maintain effective working relationships with all levels of organizational personnel, staff/faculty and students is paramount.


(A) Educational Program Support:

  • Maintain an organized simulation case library and ensure that cases and assessment tools are up-to-date
  • Document program strengths and weakness and keep an updated report for issues that need to be addressed for future programs
  • Create and manage confidential clinical skills score reports templates and work with course directors to format for distribution to students and faculty
  • Ensure timely/efficient running of scoring reports for all testing activities
  • Develop intricate simulation schedules for students and liaison with course directors to assure accuracy with curricular calendar
  • Act as primary student contact for questions/concerns regarding schedules or simulation content
  • Maintain and organize data for the longitudinal tracking of clinical skills competencies
  • Oversee clinical skills booking requests and facilitate educational needs including acting as a resource liaison with facilities, ED TECH, Purchasing dept., and/or outside instructors
  • Maintain up-to-date student rosters and liaison with course directors/registrar to track students needed accommodations and/or that are off cycle
  • Ensure that LearningSpace assessment data has been properly captured and provide student/faculty assistance with accessing checklists and post-station notes
  • Assist Directors(s) with monitoring daily testing and fill in as a facilitator/proctor as needed
  • Maintain data confidentiality and security among all users of the skills center

(B) SP Program Support:

  • Assist the SP Program Director with scheduling SPs and distributing availability inquiries far in advance of programs in order to guarantee programmatic casting
  • Provide continuity and quality assurance for program schedules, SP casting and monitor LearningSpace programming accuracy
  • Assist SP Program Director with facilitating bi-weekly payroll for 80+ employees and self-manage submission of timesheets to payroll for processing
  • Act as primary liaison between Human Resources and SPs (i.e. onboarding, documentation, and retention)
  • Maintain active SP rater-reliably data base and track specific student/SP pairings

(C) Administrative Support:

  • Maintain a master program preparation guide for each clinical skills program that occurs at the center
  • Facilitate tours and student/faculty orientations of Clinical Skills Center
  • Oversee administrative responsibilities related to Basic Life Support certifications and work with Nyack to ensure that instructors certifications are valid, that certification cards are distributed, and that learners receive access to AHA online course materials
  • Oversee all purchase and check requests and assist CSSC director with program invoicing


(A) Education requirement:

  • Bachelor’s Degree Required

(B) Technical/Computer skills:

  • Computer literacy in PC and Mac-based software applications, including Word, Excel, PowerPoint.

(C) Other Skills:

  • Willingness to work collaboratively with faculty, staff and students
  • Demonstrated history of meeting deadlines
  • Excellent interpersonal, verbal and written communication skills
  • Must be innovative, decisive and motivated
  • Must possess strong professional integrity and show a commitment to diversity

(S) Prior experience:

  • Minimum 3 years’ experience reporting to a mid-to senior level professional in a college or university setting; experience working in a medical setting or at a medical education institution preferred
Apply for the position of Educational Coordinator online at: https://nymccareers-touro.icims.com/jobs/6982/educational-coordinator/login
Touro College and University System provides equal employment opportunities to all employees and applicants for employment and is committed to ensuring a productive and non-discriminatory work environment in compliance with the Higher Education Act and Amendments, the Civil Rights Act of 1964, the Violence Against Women Act (“VAWA”), the New York State Education Law, New York Human Rights Law and other applicable laws. It is the policy of the Touro College and University System to prohibit unlawful discrimination in employment on the basis of race, religion, sex, color, national or ethnic origin, age, disability, sexual orientation, gender identity, gender, pregnancy, veteran status, or any other status protected by federal, state or local laws.

Contact Info

Human Resources Department (914) 594-2800