I. PURPOSE
The purpose of this policy is to provide guidelines for Ph.D. students (Graduate Research Associates-GRAs) during the period of their full-time enrollment in the graduate program at the Graduate School of Biomedical Sciences (GSBMS) at New York Medical College (NYMC) who receive full financial support toward their degree program from GSBMS or Dissertation advisor(s) but wish to hold an additional employment beyond their GRA activities and obligations
II. POLICY
Earning a PhD degree, with a few exceptions, requires full-time commitment to research, course work and other obligations to the College. Accordingly, employment outside of the doctoral program, regardless of whether it happens on or off campus, is undesirable and in most cases precluded. A full-time PhD student may, on a case-by-case basis, request exceptions to this policy, if the following conditions are met:
a. A written approval of the student’s Dissertation Advisor(s), Program Director and Department Chair must be obtained in advance of the request (see Outside Employment & Professional Activities Exception Form)
b. Additional employment is professionally relevant and necessary, and is unlikely to hinder timely progress towards the doctoral degree
c. Outside employment is on a part-time basis, not exceeding an average of 10 hours per week and must be conducted outside of class time and working hours of the research laboratory that the student has joined.
d. The work as an employee is not related to the student’s thesis research
e. International students will also need to provide appropriate work authorization from the Davis International Center, the U.S. Citizenship and Immigration Services (USCIS), or the J-1 program sponsor. Engaging in paid work without approval or exceeding the hourly limit of outside part-time employment may lead to discontinuation of full-time Ph.D. status and revocation of the financial aid package (stipend, tuition waiver, or medical insurance) from GSBMS.
III. SCOPE
This policy applies to full-time Ph.D. students who receive full financial support toward their degree program from GSBMS or Dissertation advisor(s) but wish to hold an additional employment beyond their GRA activities and obligations.
Students participating in paid teaching activities at NYMC/Touro or in outside institutions must comply with this Policy.
For PhD student who are supported by external research grants, fellowships, or awards, the policies of the funding agency will supersede this Policy.
IV. PROCEDURE
Arrangements for additional part-time employment must be approved by the Dean of GSBMS. All students are expected to follow the Code of Conduct and Policy on Conflicts of Interest and Conflict of Commitment and other pertinent NYMC policies and regulations.
V. EFFECTIVE DATE
This policy is effective immediately.
VI. POLICY MANAGEMENT
Executive Stakeholder: Dean, Graduate School of Biomedical Sciences, and Assistant Dean for Ph.D. Programs
Oversight Office: Office of the Graduate School of Biomedical Sciences
