NYMC > News and Events > Events > Planning an Event

Planning an Event

Hosting schools/departments are responsible for the logistics and coordination of events on the campus of New York Medical College (NYMC). Clear delineation of role and responsibilities for any event is vital. Assignments must be discussed and agreed to at the outset and reconsidered when potential conflicts arise, in order to optimize cooperation and maximize effectiveness. 

As an educational institution, our student’s educational experience is our number one priority. NYMC will consider external event requests provided they adhere to our policies. Refer to the events calendars and academic calendars for potential conflicts. Be mindful of your audience availability, midterms, finals, exams other events, etc. 

NYMC Events Guide

Please refer to the NYMC Events Guide for all things you need to know when hosting your event on the NYMC campus.

Book Your Event

Students: Student organizations and clubs must contact Anthony M. Sozzo, M.A., M.S.Ed., in the Office of Student Affairs for event space and room reservations.

Staff and Faculty: Reservations on the Valhalla campus are facilitated through the Office of Facilities Management. For any room reservation needs, please use the Resource Scheduler Login.

For requesters with a username and password: Please log in using your email address. (If a password has not been assigned to you please contact the Facilities and we can assign one for you – we are currently at a limited number of licenses). This will give the user access to the campus scheduler which includes all Classrooms in SHSP; Modules in MEC; Auditoriums; Lobbies; Freeman Dining Room; Alumni Conference/Living Room; Sunshine Conference Room and Skyline Conference Rooms. Once you log in Users may click on the Reservation Wizard which will allow you to enter the date, time and name of your event/meeting. You may also specify the type of room you would like to use (example: conference room style; auditorium or classroom style). The reservation wizard will then give you a list of the rooms available that meet your event/meeting needs. Once you click on the submit button your request will be sent to the Facilities Department and/or Educational Media for final approval. The user will be sent a confirmation email and the event can be viewed in the calendar. If you require any assistance or housekeeping services, please contact the Facilities at (914) 594-4588, or email Rosanna Bonelli or Susan Butler to obtain a username and password for resource scheduler. 

Submit Event to Calendar

Click on the appropriate link to submit events for possible inclusion on the events calendar. Before submitting an event, please make sure that any and all event space (including reserving a room) and logistics are confirmed beforehand. Student organizations and clubs must contact Anthony M. Sozzo, M.A., M.S.Ed.

Requests for Public Relations Services

The Office of Public Relations is responsible for the overall brand image and identity of New York Medical College (NYMC). The brand presents a clear visual representation of the College and includes logos, font types, colors, photos, and the school name. The Office of Public Relations oversees the brand to ensure it is applied consistently and appropriately to all communication vehicles including publications (both print and electronic), the website, social media, stationery, business cards, signage and banners. These style guidelines outline the proper use of the NYMC logo and overall brand image, provide guidance on digital media content and production of print materials.

NYMC offices and departments that would like to request services from the Office of Public Relations, please complete the Public Relations Project Request Form.

Student clubs and organizations must go through an NYMC office or department to request services.

Please select a link below for more information: