NYMC > About NYMC > Policies

Administrative Policies

Any of the College administrative policies listed below may be amended at any time, in accordance with applicable institutional policies and procedures except as otherwise provided in such policies. Questions regarding College administrative policies should be directed to the Office of the General Counsel at (914) 594-4567.

---

COVID-specific Policies

• Policies specific to COVID-19 can be found on the Health Services COVID-19 Policies page.

---

School-specific Policies

• Policies specific to each school can be viewed on the Academic Policies page.

---

Academic, Faculty, and Students

• • Fund Raising or Registered Student Organizations
  • Interaction with Industries
  • NYMC Statement on the Family Educational Rights and Privacy Act of 1974 (FERPA)
  • On-Campus Student Sponsored Events Where Alcohol is to be Served
  • Policy on Blood and Body Fluid Exposure (Needle stick)
  • Faculty Termination Notice
  • Policy on Students Infected with Blood-borne Pathogens
  • Policy for Co-Payment Psychiatric Care (Montefiore)

Administration and Operations

• • Credit Card Marketing to Students
  • Educational Benefits for Full Time Faculty and Employees of Touro College
  • Non-Discrimination Statement
  • Posting Materials
  • Sexual Misconduct Policy
  • Sponsorships and Memberships in External Organizations
  • Title IX Policy
  • Tuition Discount Program for SHSP
  • Food Services Policy

Controller

• • Application of Indirect Cost Recovery Rates
  • Bank Accounts
  • Cash Receipts
  • Chart of Accounts
  • Check Cashing
  • Check Request
  • Cost Transfers
  • Disposal or Relocation of Inventoried College Property
  • Emergency Checks
  • Fixed Asset and Leasehold Improvement Inventory
  • General Journal Entries
  • Guidelines for Revenue Recognition on Grants
  • Moveable and Depreciable Capital Equipment
  • Payroll Timesheet Reporting Policy
  • Petty Cash
  • Processing of POs for Capital Expenditures
  • Sales and Use Tax
  • Sessions Hours Reporting for GSBMS and SPH
  • Space Inventory and Space Records
  • Stock and Bond Contributions
  • The Recording of Fixed Assets Purchased
  • Travel Expense and Reimbursement Policy
  • Vendor Payment Authorizations

Environmental Health and Safety

• Containment Requirements for RG3 Organism
• Environmental Health and Safety Regulations
• Institutional Dual Use Research Concern (DURC)
• Laboratory Inspections
• Occupational Health Programs for Personnel with Occupational Animal Exposure
• Policy on Public Access of Minutes of institutional Biosafety Meeting
• Policy on Regulated Waste Streams
• Radiation Safety Program Compliance
• Safety Training
• Transporting Biological Materials and Materials of Trade
• Use of Recombinant and Synthetic Nucleic Acid Molecules and Biohazardous Agents

Governance and Legal

• Audit Committee Charter
• Board of Trustees Conflict of Interest Policy
• Copyright Compliance Policy 
• Development, Issuance and Maintenance of Policies
• Intellectual Property Policy
• Execution of Contracts for Employment Matters
• Real Estate, Investments, Sponsored Research, Academic and Other Agreements
• Record Retention Policy
• Policies and Procedures for Responding to Allegations of Research Misconduct
• Service of Process of Legal Documents
• Uniform Conflict of Interest Policy
• Whistleblower Policy

Human Resources

• Authorized Paid Short-Term Absences
• Authorized Unpaid Leave of Absence
• Class & Type of Employment/Benefit Eligibility 
• Cobra Compliance
• Direct Deposit Payment Program
• Disciplinary Action
• Emergency Situation Closings/Inclement Weather
• Employee Criminal Background Checks
• Employee Recognition Program
• Employment of Fellows
• Employment of Relatives
• Employment Reference Check
• Employment Verification I-9 and E-Verify
• Family Leave
• Flexible Spending Accounts
• Health Benefits for Regular Part-Time Employees
• Health Care Plans
• Hiring Former Employees
• Holidays and Early Closings for Religious Observance
• Independent Contractor Classification
• Institutional Stipends
• Internal Job Posting Non-Faculty Employee
• Life Insurance
• Long-Term Disability
• Performance Review Non-Faculty
• Personal Appearance of Employees
• Personal Data Changes
• Personal Days
• Policy On Job Related Health Requirements
• Professional Conduct in the Student-Student and Teacher - Student Relationships
• Record Retention Policy
• Recruitment of Non-Faculty Personnel
• Retiree Benefits
• Sabbatical Leave
• Salary Increases Requiring Board Approval
• Short-Term Disability - Local 1199
• Sick and Safe Leave
• Smoke-free Policy Statement
• Solicitation
• Standard Salary Increase Date
• Summer Employment Program
• Temporary Help
• Union Dues/Initiation Fees-Local 1199
• Vacation Accruals
• Workers' Compensation

Information Technology Services

• • Acceptable Use Policy
  • Bring Your Own Device Policy
  • Cloud Computing Policy
  • Cryptography Policy
  • Data Privacy Policy
  • IT Asset Management
  • IT Incident Management Policy
  • Information Security Policy
  • Information Security Training and Awareness Policy
  • Mobile Access Policy
  • Multifactor Authentication Policy
  • Wireless Devices – Purchase and Use

Facilities

• • Archive of Plans of University Buildings
  • Capital Project Approval
  • Capital Project Origination
  • Energy Conservation
  • Housekeeping
  • Interruption of Critical Services
  • Keys and Locks
  • Leasing of Outside Facilities
  • Mailroom and Receiving Operation
  • Maintenance and Repair
  • Selection of Contractors
  • Space Reservations
  • Storage Facilities
  • Recycling Program
  • Telephone Directory
  • Telephone Installation and Repair
  • Telephone Usage
  • Use of College Vehicles
  • Policy on Research Space Assignment

Finance

• College Credit/Debit Card Payment Processing
• Corporate Credit Card Policy
• Grant-Year Closeout
• Identity Theft Prevention – Red Flag Rules
• Payment of Tuition and Fees By Foreign Medical Students
• Payroll Timesheet Reporting Policy
• Petty Cash
• Policy on Budget Planning Process
• Policy on Establishment of Endowment Accounts
• Policy on Travel Expense and Reimbursement
• Sponsored Project Surplus Deficit Balances Policy
• Tax-Exempt Qualified 501(c)(3) Bonds Tax Compliance
• Time and Effort Certification

Public Relations

• Digital Signage Guidelines
• Filming, Videotaping, Photography, and Visual or Audio Recording
• Public Relations and Stationery Standards
• Public Relations Responsibility and Authority
• Social Media Accounts that Imply Communication on Behalf on NYMC

Public Safety

• Access Control Policy 2022
• Campus Security Program
• Drug Free School and Campus Policy
• Emergency Notification and Evacuation Procedures
• Identity Theft Prevention – Red Flag Rules
• Issuing Timely Warnings
• Key Request and Return
• Missing Students Living in On-Campus Student Housing
• Outside Contractors
• Reporting Student Incidents
• Weapons on Campus
• NYMC Parking Permit Eligibility

Purchasing

• Leasing-Purchasing of Multifunction Copiers
• Policy on Procurement Signing Authority for Goods and Services
• Policy on Purchasing

 

Note: Policies are updated as noted on the policy document.